| ITEM
1) Call Meeting to Order:
Notice of the meeting having been given, and a quorum of
the Directors being present, the Chair declared the meeting to
be properly constituted for the transaction of business. The
meeting was called to order at 7:00 pm.
2) Introduction and Discussion with John Risk, lawyer
with Osborne Margo:
Val Hortiguela introduced John Risk, lawyer with Osborne
Margo who spoke to the Board on his handout "Governance
Nutshell". John reviewed with the Board the following
items:
- the nature of the Corporation
- defining Board role
- role of members
- directors' duties and liabilities
- risk protection
John also shared his view on the optimum number of
directors on a Board being between 10-14 allowing for a
diverse representation of technical skills, knowledge and
connections. John suggests there be a clear delineation
between operations and governance function. A Board is better
serviced with a dashboard of achievements and an annual review
of risk management.
John spoke to the parental perspective being present on the
Board and at all times directors needed to make decisions
based on "the best interests of the corporation". He
suggested By-law 4.01 be changed to reflect that requirement.
Val thanked John for his presentation and introduced Robert
Schieck to the Board as an observer guest. André Laurent
signed off at 8:00 pm.
3)
| MOTION: |
|
Marta Hargrove |
| SECOND: |
|
Sharon Alton |
| CARRIED: |
|
To accept the minutes of the
November 13, 2007 Board Meeting
|
4) Correspondence:
None 5) Business arising from previous minutes:
- Follow-up sheet Eric Clarke has spoken with HSBC and his
opinion and that of the Finance Committee is given the
present vulnerability of the market place, the investment
account should remain with CIBC.
- Robert's Rules of Order Were distributed to the
director's present.
- Meeting with Marilyn Renwick Val Hortiguela, Eric Clarke
and Beverley Gordon met with Marilyn Renwick, Regional
Director and Paul Marcoe, Program Supervisor this morning.
Val spoke of the meeting as positive, felt Safehaven's
needs were well understood and the Ministry would help if
there was an opportunity. At this time there is no
opportunity for additional funding to address the over 21
shortfall.
6)
| MOTION: |
|
Norma Bird |
| SECOND: |
|
Courtenay Bygrave |
| CARRIED: |
|
To accept the minutes of the
September 30, 2007 Financial Statements.
|
The Finance Committee held a meeting on December 10, 2007
and in Eric's absence Beverley reported:
- the renting of the vacant space at 1169 Bloor Street
West was now on MLS with Clive Levitt as Sales
Representative. Weir Foulds continues to represent
Safehaven's legal interests.
- Safehaven has begun its matching payments to employees'
RRSP plan.
7) President's Report:
Val spoke to his experience at the Developmental Services
Toronto Forum. Directors received a handout from the meeting.
8) Any other business that may be brought forth:
1) Licensing Report Colleen Ashmore reviewed the
2007-2008 licensing process with the Directors. She spoke to
the directives about Bill 210 and the impact the changes in
Bill 210 had on Safehaven. The Directors congratulated
Colleen on receiving compliance.
2) Executive's Director's Report Beverley informed the
Board of the exponential impact the regulatory requirements
were having on the organization.
9) Next Board Meeting:
January 8, 2008 - Board Discussion Meeting
@ 7:00 P.M.
1173 Bloor Street West
February 12, 2008 - Board Meetin
March 11, 2008
April 8, 2008
May 13, 2008
June 10, 2008
July 2008 - August 2008 - No Meetings
September 9, 2008
October 14, 2008 AGM
10)
| MOTION: |
|
Ann LeBlanc |
| SECOND: |
|
Marta Hargrove |
| CARRIED: |
|
That the meeting be
adjourned at 9:00 pm.
|
Recorded by Beverley Gordon
|
