2) Review of meeting minutes:

 

MOTION:		Nancy Coldham
SECOND:		Val Hortiguela
CARRIED:		That the minutes of the April 11, 2006 Board meeting be accepted as presented.

3) Correspondence:

Ann LeBlanc read out the letter from Karen Meehan thanking the Board for all their hard work particularly as it was Volunteer week.

5) Business arising from previous minutes:

a. Follow up sheet

• Nancy Coldham will provide Beverley Gordon with the information to follow up on the Hep. A injections.
• Jim Berry, Richard Bogoroch and Bill Draimin met with Clifford Goldfarb on May 9, 2006 to continue the discussion about the foundation. Jim presented the Board with the following summary of their conversation:
  • Clifford feels that Safehaven may fall within the definition of a LHIN organization and, if so, the regulations permit the government to require Safehaven to amalgamate and would also jeopardize the independence of our fundraising account.
  • All Safehaven's fundraising funds and 1173 Bloor could be transferred to a foundation. Liability risk to property could be about 5 years.
  • The amount transferred (if any) is a matter for the Board's decision and any funds so transferred could be done with a trust agreement earmarking their use.
  • Board felt a foundation could be a key element to future fundraising efforts. Jim Berry will draft a letter to Clifford requesting a formal opinion with respect to LHIN situation and requesting more details regarding the establishment of a foundation.
• Val Hortiguela saw the Kensington Health Centre site and agreed it was a large renovation project. Jim Berry thanked Val Hortiguela for his efforts on behalf of the Board. Beverley Gordon will continue to pursue potential sights. Jim Berry informed Board that he had had a telephone conversation with David Mason. Safehaven's business case had been discussed with Marilyn Renwick and Safehaven would have to wait for a response.

  As a result of the discussion about Safehaven's business case, Board requested that Beverley Gordon, John Bunting and Ann LeBlanc bring to the Board the strategic direction which could be used as the basis for strategic planning. MAS were suggested as a resource to the strategic direction group.

• John Bunting distributed the draft investment policy 2006. Finance Committee recommended that Safehaven stay in present investment plan until future needs are determined. John Bunting asked the Board to review the draft policy for discussion at the June 13, 2006 meeting.
    

  MOTION:		John Bunting
  SECOND:		Ann LeBlanc
  CARRIED:		That the pandemic considerations as presented be accepted with the understanding that Safehaven will follow all public health direction in the event of a flu pandemic". Beverley Gordon will draft a letter to all families outlining Safehaven's pandemic considerations to be signed with Jim Berry. There are human resource questions, which will be discussed at human resources committee.

• All administrative suggestions from Tom Ouchterlony's legal audit have been implemented.
• Jim Berry discussed Tom Ouchterlony's recommendation that the Board present the membership with a slate at the AGM with Phil Shrewsbury and Upi Anand. Given that Phil Shrewsbury and Upi Anand had a different understanding of the election of directors process The Board decided the By-Law committee needed to address the recommendations as outlined in Tom Ouchterlony's audit. Beverley Gordon will follow-up with André Laurent, Chair of By-Law Committee. Phil Shrewsbury and Upi Anand have agreed to sit on the By-Law Committee.

6) Committee Reports:

i.) Finance Committee
  

MOTION:		John Bunting
SECOND:		Val Hortiguela
CARRIED:		That the March 31, 2006 Financial Statements be approved as presented.

John Bunting informed the Board that the balance sheet was healthy with the year ending in a break-even position. Board thanked John Bunting and Finance Committee for a job well done. Audit beginning May 29, 2006 and the Finance Committee hopes to bring the Audited Financial Statement to the June 13, 2006 meeting.

The Finance Committee has received the budget for 2006-2007 and has requested more details. Budget will be discussed in June 5th meeting if time allows. Question arose at Finance Committee meeting about liability coverage for committee members. Board was distributed documentation from HIROC, Safehaven's insurers, that outlines Board and Committee members are covered up to $15 million.

ii) Fundraising

Review of the fundraising manual will be carried over to June meeting.

iii) Membership
  

MOTION:		Nancy Coldham
SECOND:		David Israelson
CARRIED:		That the list of names brought forth as Voting Members of the Corporation for 2006-2007 be accepted.

iv) Over 18 Committee:

Ann LeBlanc reported that the advertisement for the volunteer volunteer co-ordinator position has been posted.

v) Reputation Audit Committee:

Nancy Coldham reported that reputation audit committee has met to discuss "creating great product, company and organization names". Committee has made a good start.

7) Any other business that may be brought forth:

(i) Executive Directors Report:

Beverley Gordon informed the Board of the following:

• Safehaven has made a connection with the Vietnamese Association looking at ways to increase our profile in the Vietnamese Community. The Vietnamese Association will put an ad in their local paper and will translate our brochure for their members.
• Safehaven is dealing with WSIB. This has the potential of raising Safehaven's claims profile. 
• Safehaven as part of our Occupational Health and Safety program will study violence in the workplace and establish processes whereby to help ensure all workers feel safe working. 
• Safehaven is experiencing a rash of complex situations requiring Executive Director's intervention. Beverley Gordon will look at why this is happening and how Safehaven employees can manage these situations in the future.
• Ministry of Children and Youth is developing protocols to address children in adult's beds in the child welfare system. This initiative is bring chaired by Sherry Frankling, Program Manager.
• Safehaven is assisting the Independent Living Residence of Deaf and Blind as they plan accommodations for their over 18 residents.

(ii) Mitchell Cohen's Question:

Jim Berry will follow up on Mitch's question as to what is Safe Haven's Children's Charities in Peterborough?

8) Date of next meeting:

June 13, 2006

9) Adjournment:
  

MOTION:		Nancy Coldham
SECOND:		Mitchell Cohen
CARRIED:		That the meeting be adjourned at 9:30 pm.

Recorded by Beverley Gordon