| ITEM
1) Call meeting to order:
Notice of the meeting having been given and a quorum of
the directors being present, the Chair declared the meeting
to be properly constituted for the transaction of business.
The meeting was called to order at 6:30 pm.
2) Jim Berry introduced Phil Shrewsbury, a member of
the By-law Committee to the Board. 3) Nancy Coldham,
Mitchell Cohen and André Laurent had to leave the meeting by
7:30 pm.
The Board chose to begin with the Reputation Audit
Committee update. Nancy Coldham gave the Reputation Audit
Committee report to the Board. Safehaven's core messaging
materials have been reviewed by the Committee with a view to
making Safehaven a "go to organization" for policy
development and a media resource.
The Committee reviewed organizations such as Bloorview Kids
Rehab & Reena which had gone through recent branding. The
Committee presented the promise "Safehaven, Special
children, Special people, and Especially normal" to the
Board for consideration.
The Committee suggested our promise be used on a new
interactive website with a virtual tour of the premises and
simulated live broadcast. We could use our website as an
online discussion page. Safehaven needs to become a proactive
player in the media field regularly responding to media
announcements. This will benefit us as the government will see
us as the "go to organization". Safehaven needs to
be out there boldly telling our story time and time again.
| MOTION: |
|
André Laurent |
| SECOND: |
|
David Israelson |
| CARRIED: |
|
That we move forward on the
print media and that we investigate the funding and
development of the new brand electronic signature.
|
The Board thoroughly discussed costs, upkeep and the
meaning of the proposed message. It was agreed that this task
could not be handled by Safehaven staff.
The Board thanked Nancy Coldham and the Committee for an
excellent job.
4) Jim introduced Phil Shrewsbury of the By-law
Committee. Phil reviewed with the Board the work that the
committee had completed. The Committee recommended that the
following items be taken to the membership for discussion at a
June 2007 town hall meeting:
i. Punctuation, spelling and numbering be addressed in
the By-laws. ii. Clauses removed to help the organization
meet its current and future requirements such as executive
committee, list of committees, classes of voting. iii.
Draft By-laws to reflect changes in Corporations Act. (i.e.
Proxy process) iv. Increase membership involvement by
making the By-laws inclusive, transparent and promoting
engagement (i.e. nomination process). v. Some parts of the
By-laws are incorrect and make no sense. The Committee
requested they be deleted and/or re-written.
Beverley Gordon and Phil Shrewsbury will work on a list of
proposed changes and rationale for the membership town hall
meeting. Phil Shrewsbury discussed with the Board that the
committee initially went through a learning process
identifying what are By-laws, letters patent and the
Corporations Act. Once the committee understood the hierarchy
of importance they were able to address the task at hand
looking at equity and fairness for everyone. The Committee
initially had difficulty understanding how the By-laws fit for
Safehaven and feel that with their suggested recommendations
the By-laws will become functional and provide transparency
for the membership. The Board expressed a heartfelt thanks to
the committee for the huge task they had completed.
It was agreed that a document outlining and explaining the
changes will be sent out to the membership ahead of the town
hall meeting in June 2007.
5)
Jim Berry continued with the follow-up sheet.
John Bunting has not yet met with HSBC.
Beverley has contacted the Toronto Community Foundation and
hopes to be able to report back to the Board at the next Board
meeting. Nancy Coldham, Mitchell Cohen and André Laurent left
the meeting.
6) Committee reports:
Beverley Gordon requested that the Membership Committee be
put on the Committee reports
| MOTION: |
|
Sharon Alton |
| SECOND: |
|
Ann Leblanc |
| CARRIED: |
|
That the 25 application
presented be approved for the 2007-2008 Membership year
|
John Bunting confirmed that he could complete the Board
portion of the fraud questionnaire as sent by Safehaven's
auditors.
7) President's Report
Jim Berry regretfully informed the Board that Richard
Bogoroch has resigned due to unforeseen work commitments.
Richard volunteered to stay involved with Safehaven to
heighten our profile in the community and assist with
fundraising where possible. Jim thanked Richard for his
contribution to the Board and ongoing commitment to the
organization.
8)
Beverley Gordon informed the Board that the generator at Bloor
was functional and Eaton Electrical had donated $15,000
towards the repair. Beverley continues the discussions with
Central East and the need for a respite resource in their
community. Beverley also informed the Board that Safehaven
once again had been passed over when it came to receiving a
new initiative announced by Minister Chambers. Central East
had granted Safehaven the 5% increase to a portion of the
Central East budget and no increase had been received from
Toronto. Beverley Gordon has spoken to Sharon Kohalmi, Program
Supervisor expressing Safehaven's displeasure. The Board
agreed that Beverley Gordon and Board members would follow up
with the Minister Chambers' office.
Beverley Gordon will be on vacation and Colleen Ashmore
will act as Staff support to the next Board meeting.
Beverley Gordon and Colleen Ashmore left the meeting as the
Board held an in-camera session.
9)
The date of the next Board meeting is confirmed for:
May 15, 2007
6:30 pm
1173 Bloor Street West.
10) Adjournment:
| MOTION: |
|
Sharon Alton |
| SECOND: |
|
Ann Leblanc |
| CARRIED: |
|
That the meeting be
adjourned at 8:16 p.m.
|
Recorded by Beverley Gordon
|
