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MINUTES
ITEM
1) Call meeting to order:
Meeting was called to order at 7:00 pm.
Jim welcomed Val Hortiguela and Courtenay Bygrave to the
Safehaven Board and thanked them for their interest in
bettering the lives of children with multiple disabilities.
Jim also introduced Assunta Lobo, Executive Assistant and Kim
Mok, York Nursing Student as guests.
2) Review of meeting minutes:
| MOTION: |
|
Sharon Alton |
| SECOND: |
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David Israelson |
| CARRIED: |
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That the minutes of the
January 10, 2006 Board meeting be accepted as presented.
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3) Correspondence:
Ann read out David Mason's Community Program Manager,
Children's Services Unit letter to the Board where he thanked
the Board for the October 25, 2005, meeting and reaffirmed the
Board's desire to "function primarily as a children's
agency with the understanding that the former Christopher
Robin's residents would continue to be served by the
agency". David as promised has contacted his counterpart
Karen Meehan, Community Program Manager, Developmental
Services Unit and the decision was to request Safehaven submit
a business case as to how, "the agency proposes to
provide services for the former Christopher Robin's residents,
the adults in children's beds, as well as additional respite
services. David Gleason, Program Supervisor with Developmental
Services and Sharon Kohalmi, Program Supervisor from
Children's Services will work with Safehaven to address the
funding concerns. David also thanked the Board for the
opportunity to meet with Nancy Coldham.
Jim read out his response to David where he thanked David
for the opportunity to present Safehaven's business case and
clearly articulating the scope.
4) Business arising from previous minutes:
Follow up sheet
- Beverley has not heard from Minister Smitherman and she
will continue to work towards maintaining the relationship
with the Minister.
- Minister Chamber's office will be contacting Safehaven
February 22, 2006 with a response to our invitation for a
visit.
- Nancy's discussion about Trvin Rex will be brought up
next month.
- Beverley met with Clifford Goldfarb and Bill Draimin to
discuss the creation of a Foundation. Beverley was not
able to get a definitive response from Mr. Goldfarb.
- It was suggested that Richard and Jim could follow up
with Mr. Goldfarb. Beverley will follow-up with Bill
Draimin in regards to this recommendation.
- Nancy Coldham is not well and was unable to attend this
evening's meeting. The hope is that Nancy will discuss her
final report in March 2006.
- Arlene Kraft from HIROC will be doing a presentation on
insurance and duties of directors on March 14, 2006.
- Robert Atkins, Licensing Officer, Ministry of Children
and Youth will do a presentation at the April 11, 2006,
Board Meeting.
- Tom Ouchterlony from BLG has completed the legal audit
and is drafting his recommendations. Once he is done Tom
will bring his recommendations to the Board.
- Board agreed that one of their practices would be to
invite the author of any paper to the Board for discussion
before the Board acts on the content of the paper.
- Beverley, Jim Berry and Bob Saunderson will be meeting
with representatives from the Kensington Health Centre on
March 8, 2006, to continue the discussion about possible
utilization of space on the Kensington Health Centre site.
5) Committee Reports:
i.) Finance Committee
- In John Bunting's absence Beverley gave the Finance
Report.
- The Financial Statements to December 31, 2005, have been
done and will be presented to the Finance Committee on
March 10, 2006.
- The Finance Committee continues to investigate a higher
rate of return on Safehaven's investment. The CIBC has
agreed to raise our rate to 3.75%. The Finance Committee
agreed to leave the investments with CIBC, although HSBC
offered Safehaven 4%. Safehaven has been with CIBC for 16
years and the Committee agreed our relationship with CIBC
was beneficial. Beverley will continue discussions with
CIBC.
- Beverley and Nancy have met with three collection
agencies. All three agencies were not keen on our
business, because of the "sensitive nature" of
collecting money from our clients. The Finance Committee
also questioned the use of a third party collection agency
and were concerned that Safehaven has large receivables
outstanding.
| MOTION: |
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Marta Hargrove |
| SECOND: |
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Ann LeBlanc |
| CARRIED: |
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That Safehaven use a third
party collection agency to collect the current
receivables after all the delinquent families have been
contacted by the Executive Director and advised of the
assignment, once every reasonable effort has been made
by Safehaven to determine why the account has not been
paid, and that the Board reassess the use of a
third-party based on the results.
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ii) Fund Raising Committee The draft Fund Raising
manual was distributed by Beverley. The directors were asked
to direct all questions to Susan Gudofsky. As per the Board
practice, Susan will be asked to present her manual to the
Board at the March meeting. iii) Over 18 Committee Ann
reported that the Committee will be having a conference call
on March 13, 2006 at 6:30 p.m.
6) Any other business that might be brought forth:
(ii) As Nancy Coldham was absent Beverley gave the
Executive Director's report.
Beverley spoke about the Board handouts.
(a) The Directors had been given a press release about
Mike Pinball Clemons being named as the Chair of the Youth
Challenge Fund.
(b) Directors were reminded about upcoming events:
Thursday, July 13, 2006 : Or Hadash Golf Tournament
Glenway Country Club (Newmarket)
Thursday, September 14, 2006 : CIBC/Star One Golf
Tournament Eagle Ridge Golf and Country Club (formerly
Georgetown)
Friday, September 29, 2006 : Todd Baylis Memorial Golf
Tournament Kleinburg Golf and Country Club
Tuesday, October 17, 2006 : Safehaven's AGM
Friday, November 10, 2006 : Safehaven Gala Royalton
Banquet Hall, Woodbridge
(c) Respite / Day and Day applicants Statistics Report -
January 7, 2006
- Jim brought to the Boards attention the number of
caregivers over the age of 60 who had adults at home
seeking service.
| Age |
Caregivers |
| 61 - 70 |
281 |
| 71 - 80 |
192 |
| 81 - 90 |
74 |
| > 90 |
11 |
- Beverley informed the Board that Timber Lane would
officially become a children's home only by April 1, 2006
and Safehaven most probably would have a new Children's
Program Supervisor.
- Safehaven has begun a Health Promotion Program with
public health for all employees.
- Safehaven in partnership with Reena, George Brown
College, Kerry's Place Autism Services, Montage Support
Services, New Leaf, New Visions Toronto and Salvation Army
Broadview Village have developed a developmental
disabilities counsellor program in an effort to help with
the employment dilemma in developmental services.
- Beverley distributed the confidential business case
developed to respond to David Mason's letter dated January
30, 2006.
Board congratulated Beverley on the quality of work in the
business case given the tight time lines. The Board had a
number questions, most of which could not be answered until a
response is received from the Ministry.
7) Date of next meeting:
March 14, 2006 a) In Camera Session - ED Performance
Review
| MOTION: |
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Sharon Alton |
| SECOND: |
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Ann LeBlanc |
| CARRIED: |
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With respect to the
Executive Director's compensation for 2005 - 2006 and
2006 - 2007.
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| COMMENT: |
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Approved
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8) Adjournment:
| MOTION: |
|
Marta Hargrove |
| SECOND: |
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David Israelson |
| CARRIED: |
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That the meeting be
adjourned at 9:00 pm.
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Recorded by Beverley Gordon
____________________
Ann LeBlanc, Secretary
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